# Staff Khata vs Pocket HRMS

> Compare Staff Khata and Pocket HRMS on pricing, minimum team size, attendance methods, payroll, field tracking and WhatsApp.

Checked 8 November 2026. Prices exclude GST.

Pocket HRMS starts at ₹2,995 a month for 50 employees on annual billing, plus an implementation fee, with geo-tracking and WhatsApp as add-ons. Staff Khata has no minimum team size or implementation fee: Growth is ₹0.50 per employee per day (about ₹450 a month for 30 staff) and owner alerts on WhatsApp are built in. Choose Pocket HRMS for full compliance filing and a wider HR suite above 50 employees.

## Comparison

| | Staff Khata | Pocket HRMS |
|---|---|---|
| Free plan | Free forever up to 50 staff: attendance from 1 Realtime biometric machine and daily reports (no payroll or mobile app) | No free plan (free trial) |
| Paid pricing | Growth ₹0.50 per employee per day (about ₹15/month): payroll, mobile app, selfie + GPS, leave, shifts. Pro HRMS ₹1/day adds live field tracking | Standard ₹2,995/month, Professional ₹4,495/month, each for 50 employees (annual); implementation fee |
| Attendance methods | Selfie + GPS radius punch, QR code that rotates every 40 seconds, Realtime biometric machines | Biometric devices, face recognition kiosk or phone, geo-tagged selfie, geofence (Professional), QR |
| Biometric hardware | Works with Realtime biometric machines you buy from any Realtime dealer | Third-party devices, brands not named |
| Payroll and compliance | Growth plan and above: monthly and weekly payroll, PF, ESI, professional tax, advances, payslip PDFs | PF, ESI, PT, TDS, LWF, Form 16, ECR, payslips from Standard |
| Field staff tracking | Pro HRMS plan (₹1 per employee per day): live map, customer stops with notes and bills, trip replay, fake-GPS detection | Geo-tracking paid add-on (price not listed) |
| Owner alerts | Punch alerts and daily summaries on WhatsApp or SMS | WhatsApp add-on for approvals and payslips (price not listed) |
| Languages | 55 languages, including Hindi, Marathi, Tamil, Bengali | Multilingual app; languages not named |
| Platforms | Web, Android, iOS | Web, Android, iOS |
| Best for | Shops, factories and field teams of 10–500 staff who want attendance and payroll in their own language at a low per-employee price | SMEs with 50+ employees that want full payroll compliance at a published price |

## Frequently asked questions

### How much does Pocket HRMS cost?

Standard is ₹2,995 a month and Professional ₹4,495 a month, each for 50 employees on annual billing, then ₹60 or ₹90 per extra employee, plus a one-time implementation fee by quote (vendor pricing page, checked 8 November 2026).

### Is Pocket HRMS suitable for a 15-staff business?

Its plans are priced for 50 employees, so a 15-staff business pays for 50. Staff Khata charges per active employee per day, so 15 staff cost about ₹225 a month on Growth.

## Sources

- Pocket HRMS: https://www.pockethrms.com/pricing/
- Staff Khata: https://staffkhata.com/pricing

Page: https://staffkhata.com/compare/pocket-hrms-alternative