# Staff Khata vs Truein

> Compare Staff Khata and Truein on pricing, face recognition vs selfie + GPS, biometric machines, payroll and field tracking.

Checked 8 November 2026. Prices exclude GST.

Truein is face-recognition attendance for large contract and multi-site workforces: ₹250–350 per user per year plus a ₹69,000 yearly base fee, no payroll of its own, and live tracking at ₹200 per user per year extra. Staff Khata includes payroll with PF, ESI and payslips at ₹0.50 per employee per day, with no base fee. Choose Truein for face recognition with anti-spoofing across thousands of contract workers.

## Comparison

| | Staff Khata | Truein |
|---|---|---|
| Free plan | Free forever up to 50 staff: attendance from 1 Realtime biometric machine and daily reports (no payroll or mobile app) | No free plan (14-day trial) |
| Paid pricing | Growth ₹0.50 per employee per day (about ₹15/month): payroll, mobile app, selfie + GPS, leave, shifts. Pro HRMS ₹1/day adds live field tracking | ₹250/user/year (Time Capture) or ₹350 (Advanced), plus a ₹69,000/year base fee |
| Attendance methods | Selfie + GPS radius punch, QR code that rotates every 40 seconds, Realtime biometric machines | Face recognition with spoof detection, GPS geofence, kiosk app, offline punches |
| Biometric hardware | Works with Realtime biometric machines you buy from any Realtime dealer | No biometric machines; phones and tablets |
| Payroll and compliance | Growth plan and above: monthly and weekly payroll, PF, ESI, professional tax, advances, payslip PDFs | No payroll: payroll-ready timesheets and integrations (ADP, SAP, Darwinbox, QuickBooks) |
| Field staff tracking | Pro HRMS plan (₹1 per employee per day): live map, customer stops with notes and bills, trip replay, fake-GPS detection | Paid add-on: ₹200/user/year |
| Owner alerts | Punch alerts and daily summaries on WhatsApp or SMS | Email, SMS and app alerts |
| Languages | 55 languages, including Hindi, Marathi, Tamil, Bengali | Not verified |
| Platforms | Web, Android, iOS | Web, Android, iOS |
| Best for | Shops, factories and field teams of 10–500 staff who want attendance and payroll in their own language at a low per-employee price | Large contract and multi-site workforces (construction, facility management, logistics) |

## Frequently asked questions

### How much does Truein cost for 30 staff?

On Time Capture: ₹69,000 base fee + 30 × ₹250 = ₹76,500 a year, without payroll (vendor pricing page, checked 8 November 2026). Staff Khata Growth for 30 staff, including payroll, is about 30 × ₹0.50 × 365 = ₹5,475 a year.

### Does Truein do payroll?

No. Truein produces payroll-ready timesheets and integrates with payroll systems such as ADP, SAP, Darwinbox and QuickBooks. Staff Khata calculates salary, PF, ESI and payslips itself.

### Does Staff Khata have face recognition like Truein?

No. Staff Khata uses a selfie inside a GPS radius, a QR code that changes every 40 seconds, or Realtime fingerprint and card machines.

## Sources

- Truein: https://truein.com/pricing
- Staff Khata: https://staffkhata.com/pricing

Page: https://staffkhata.com/compare/truein-alternative