Attendance and payroll for the businesses that keep India running
Factories, shops, schools, clinics, security agencies and site teams. Staff Khata gives them the accurate attendance and on-time salary that used to need an HR department.
Real app screen
Most teams in India still run on a register
Walk into a small factory or a busy shop at nine in the morning and you will see it: a notebook by the gate, a biometric machine nobody trusts, and a salary sheet that takes days to finish. Staff Khata exists to replace that, without asking a small business to become a big one first.
A register by the gate
Anyone can sign for a friend, and nobody checks the times until there is a dispute.
Salary worked out by hand
Late marks, half days and overtime added up in a spreadsheet, every month, under pressure.
A machine tied to one PC
Biometric machines that only report to an office computer, with data carried out on a USB stick.
HR suites priced for big companies
Software built for head offices, not for a shop, a site or a 40-person unit.
Our roots
Born next to the biometric machine
Staff Khata is backed by Realtime Biometrics, a 15-year-old Indian brand whose fingerprint and card machines already sit at the gates of businesses across the country. The machines captured every punch, but the data stopped at an office PC. We built Staff Khata so a punch at the gate reaches the cloud in seconds and flows straight into attendance, leave and salary, with no local PC, USB drive or static IP.
See how a machine connects- and card machines
- Fingerprint
- from gate to dashboard
- Seconds
- or USB drive needed
- No PC
- free on Starter
- 1 machine
From the punch to the payslip, in one app
One record of the day, used everywhere, so nobody types the same number twice.
Step 1: Punch
At a Realtime fingerprint or card machine at the door, with a selfie and location on the phone, or with a QR code that changes every 40 seconds.
Biometric machinesStep 2: Apply your rules
Grace time, half days, late marks, night shifts and weekly offs are applied to every punch, so the day is right before anyone checks it.
Attendance rulesStep 3: Pay
Leave balances, salary and payslips come straight from that attendance, with over thirty reports including government registers.
PayrollStep 4: Run the team
When you grow: a manager panel, live field tracking, an HR helpdesk, assets, policies and more in Pro HRMS.
Pro HRMS
Six promises we can keep
Each one is something you can check on this site today.
Free where it matters most
Attendance is free forever for up to 50 staff and one biometric machine. You pay only when you add payroll or HR tools.
Prices you can see
Growth is ₹0.50 and Pro HRMS ₹1 per employee per day, written on the pricing page. No setup fee, no credit card to try.
In your language
The app and the full user manual are available in 55 languages, including Hindi, Tamil, Bengali, Marathi and Gujarati.
Everything written down
An 18-chapter manual with screenshots of every screen, on the web and as a PDF, so you never need a sales call to learn a feature.
Honest about hardware
Staff Khata works with Realtime biometric machines only, fingerprint and card. We say so up front instead of promising every device.
Made for the phone
With employee login on the Growth plan, staff punch, apply for leave and download payslips from the Staff Khata app on Android and iPhone.
- languages, app and manual
- 55
- staff free forever, attendance
- 50
- reports, incl. government registers
- 30+
- every feature free to try
- 15 days
Who you are dealing with
Staff Khata Private Limited
GST: 07ABFCS2259A2ZL
Delhi, India
C-80, Ganesh Nagar, Pandav Nagar Complex, Delhi-110092
Put the register away.
Attendance is free forever for up to 50 staff. Every feature unlocked for 15 days, no credit card.