Attendance is free forever for up to 50 staff. View plans

StaffKhata

  1. Payroll

    Payroll software that starts from attendance

    Run monthly or weekly payroll straight from attendance, leave and late marks. PF, ESI, PT and TDS, payslips with your logo, advances, and the bank, PF and ESIC files, from ₹0.50 per employee per day.

    Start free

    Payroll is on the Growth plan at ₹0.50 per employee per day. 15-day free trial.

    Step 1 of 4

  2. 01 · Attendance in

    Punches become paid days.

    Every punch turns into working days, loss of pay, weekly offs, holidays and paid leave for each employee, so the salary sheet starts from facts, not a register.

    Step 2 of 4

  3. 02 · Structure once

    Fixed, variable or commission.

    Give each employee a salary structure once: monthly or weekly cycle, fixed, variable or commission based, with PF, ESI and professional tax deductions.

    Step 3 of 4

  4. 03 · One click per department

    Bulk generate. Settle. Share payslips.

    Pick a department and month and generate payroll for everyone in it. Settle it, and every payslip shows your logo, the attendance summary and net pay in words.

    Step 4 of 4
What you get

How Staff Khata does it

Salary from attendance

Working days, loss of pay, weekly offs, holidays, paid leave, late marks and overtime flow into each salary.

Salary structures

Basic, HRA, conveyance, medical and other allowances; fixed, variable or commission based; CTC worked out as you type.

Bulk payroll by department

Generate a whole department's payroll in one click, then edit, save as draft, or settle selected rows.

Weekly pay too

Put daily-wage and weekly staff on a weekly cycle and run the Weekly Pay Process.

Payslips with your logo

Attendance summary, earnings, deductions, reimbursements and net pay in words, as PDF; staff see theirs in the app.

Advances and reimbursements

Record advances, approve claims with bills attached, settle them, and recover them through payroll.

In short

Staff Khata works out each salary from attendance, leave, holidays and late marks, so there is no month-end spreadsheet. Set the salary cycle and PF, ESI and gratuity once, give each employee a salary structure (fixed, variable or commission based, monthly or weekly), then generate payroll for a whole department in one click. You can correct and settle salaries, download payslips with your logo as PDF, record advances and reimbursements, and make the bank salary file, PF ECR, ESIC file and PT statement from the Payroll Dashboard.

Payroll is on the Growth plan at ₹0.50 per employee per day.See plans

How it works

Set up in 4 steps

  1. Step 1: Set the salary cycle and PF, ESI and gratuity under Organization → Company → Payroll & Tax.

  2. Step 2: Give each employee a salary structure under Payroll → Salary Management.

  3. Step 3: Open Payroll → Run Payroll, pick the month and click Bulk Generate for each department.

  4. Step 4: Check, settle and share payslips, then download the bank, PF and ESIC files from the Payroll Dashboard.

Frequently asked questions

How does Staff Khata calculate salary?

From attendance. Each salary uses the month's working days, loss of pay days, weekly offs, holidays, paid leave, late marks and overtime, together with the employee's salary structure and PF, ESI, PT and TDS settings.

Can Staff Khata run weekly payroll?

Yes. Put weekly-paid staff on a Weekly Cycle in their salary structure and use Payroll → Weekly Pay Process to generate, print or email weekly payslips.

How much does payroll cost?

Payroll is on the Growth plan at ₹0.50 per employee per day. The free Starter plan covers attendance only.

Can employees download their payslips?

Yes. Employees with a login see their payslips under My Payslips on the web and in the app, and can download them as PDF.

Step by step, with screenshots

Read the manual

Payroll, payslips and advancesShifts, roster and overtimeAttendance reports and government registers
Free, no sign-up

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Attendance to salary, in one app

Every feature unlocked for 15 days. Free forever for attendance up to 50 staff.

Start your 15-day free trial