- Step 1 of 4
Realtime biometric integration
Every thumbprint, on your dashboard in seconds.
Connect your Realtime fingerprint or card machine to Staff Khata over the internet. Punches arrive within seconds, with no local PC, no USB drive and no static IP.
Free Starter plan includes 1 Realtime machine. No credit card.
- Step 2 of 4
01 · Punch
Thumb on the sensor. Punch in the cloud.
The machine sends each fingerprint or card punch to Staff Khata the moment it happens. It shows up as a live notification on your dashboard, already linked to the right employee.
- Step 3 of 4
02 · Every branch
Every gate, every branch. One dashboard.
Add each machine by its serial number and name it, like Main Gate or Warehouse. Staff Khata shows which machines are online and can send you a WhatsApp alert when one goes offline.
- Step 4 of 4
03 · Payroll
Punches become payroll, not paperwork.
Punches flow into shifts, late marks, overtime and the monthly salary sheet. If a machine goes offline, no punch is lost: it stores them, and you pull them in once it is back.
Payroll is on the Growth plan at ₹0.50 per employee per day. See plans
- from thumb to dashboard
- Seconds
- local PCs, software or static IPs
- 0
- of punches recoverable at once
- 90 days
- free on the Starter plan
- 1 machine
No PC by the gate. No USB on payday.
The usual biometric setup
- A PC that must stay on next to the machine
- Desktop software and a static IP or port forwarding
- Punches copied over on a USB drive
- Attendance retyped into Excel for salary
With Staff Khata
- The machine talks to the cloud over LAN or Wi-Fi
- One server address entered once on the machine
- Punches arrive live, from every branch
- Shifts, late marks, overtime and salary worked out
Connect a Realtime machine in four steps
Step 1: Connect the machine
Plug the Realtime machine into LAN or Wi-Fi and power it on.
Step 2: Enter the server address
On the machine, open Menu → Comm. (or Cloud Service), enter the Staff Khata address below, save and restart.
Step 3: Add it by serial number
In Device Setup → Manage Devices, click Add device and type the serial number from the sticker.
Step 4: Send staff and enrol
Send employees to the machine, then enrol each fingerprint or RFID card from the employee list.
For installers: server addresses
Enter the address for your machine type, then restart it. Full steps with screenshots are in the biometric machine chapter of the manual.
- WebSocket machines
wss://machine.staffkhata.com- FK Web (HTTP) machines
http://device.staffkhata.com
Built for the machine at your gate
Live punches
Each fingerprint or card punch reaches Staff Khata within seconds and appears as a live notification.
Online status
A machine shows Online when Staff Khata has heard from it in the last 5 minutes, and Offline otherwise.
User sync
Send employees to a machine, import the users already on it, or copy them to another machine.
Enrol from the dashboard
Start a live fingerprint scan or register an RFID card for any employee, without touching the machine menu.
No punch lost
Machines keep punches while offline. Download up to 90 days at a time or import a USB log file (paid plans).
Offline alert on WhatsApp
Get a WhatsApp message when a machine goes offline and again when it is back, so a loose cable never costs a payday.
QR punch at the machine
Staff without an enrolled finger show a QR code from the app; it changes every 40 seconds.
Device user backup
Back up a machine's users and fingerprints to the cloud before a reset or replacement.
Clock and time zone
Read or set each machine's time zone from the dashboard, so punch times stay right.
Frequently asked questions
Which biometric machines work with Staff Khata?
Realtime biometric machines only. Staff Khata connects to Realtime WebSocket machines and Realtime FK Web (HTTP) machines. Other brands do not connect.
Do I need a computer, software or a static IP for the biometric machine?
No. The machine connects to the internet over LAN or Wi-Fi and sends each punch straight to the Staff Khata cloud. There is no local PC, no software to install and no static IP or port forwarding.
How fast do biometric punches reach Staff Khata?
Within seconds of the fingerprint or card scan. Each punch shows up as a live notification on the dashboard, already linked to the employee.
What happens to punches if the internet goes down?
No punch is lost. The machine stores punches while it is offline, and you can pull them in once it is back with Data Download for up to 90 days at a time, or import the machine's log file from a USB drive. Data Download is part of advanced reports on paid plans.
Can I enrol fingerprints and cards from the Staff Khata dashboard?
Yes. Open the employee list, choose Biometric enrollment, pick the machine and start a live fingerprint scan or register an RFID card. The machine must be online.
Is the biometric integration free?
Adding machines, syncing users and enrolment work on every plan, including the free Starter plan, which covers 1 Realtime machine. Turning punches into salary needs payroll, which is on the Growth plan at ₹0.50 per employee per day.
Your machine is already at the gate. Put it online.
Connect a Realtime biometric machine free, or book a demo and we will set it up with you.