- Step 1 of 4
Live field-staff tracking
Field staff tracking that shows where your team is.
Not just whether they punched. Sales, delivery and service staff record their trips in the Staff Khata app, and you see who is on the road, where they stopped and what they spent, live on one map.
Part of Pro HRMS. Every feature unlocked for 15 days, no credit card.
- Step 2 of 4
01 · Start the day
The trip starts at punch-in.
Switch on Start Journey on Punch-In for the departments that travel, and the journey begins the moment they punch in on the app. Anyone else can tap Start Journey themselves.
- Step 3 of 4
02 · Every stop, on record
Each stop has a pin, a note and the bill.
At a customer, the employee taps Add Checkpoint. The location is attached automatically, with a note and photos of bills like a fuel receipt.
- Step 4 of 4
03 · Watch, then replay
Live now. Replay tonight.
Live Locations shows everyone on a trip on one map, updating as often as every second. When the day is done, replay any route with numbered stops at up to 8× speed.
Live tracking is part of Pro HRMS at ₹1 per employee per day. See plans
- location update interval, your choice
- 1–60 s
- route replay speed
- 1× to 8×
- tracking outside a running journey
- 0
- every feature free to try
- 15 days
Built for staff who work on the road
Auto-start at punch-in
Journeys begin when staff punch in on the app, for all departments or only the ones you pick.
Checkpoints with bills
Each stop records the location, a note and photos of bills, all visible in the web app.
Live Locations map
Everyone on a trip on one map, or follow one employee as new locations arrive.
Journey timeline
Every drive and every stop with how long it lasted, plus start and end time and total distance.
Route replay
The whole trip drawn with numbered stops, played back at 1×, 2×, 4× or 8×, in 3D or satellite view.
History and export
Filter by date or employee, see Active, Ended and Auto Ended trips, and export the list.
Tracking only while they work
The phone sends its location only while a journey is running. When the employee taps End Trip, tracking stops. Forgotten trips can be ended from the web, and ones left running may close on their own as Auto Ended.
Turn on field tracking in four steps
Step 1: Switch on the live feed
Organization → Company → Journey Tracker: turn on Enable Live Location Feed.
Step 2: Pick the interval
Choose how often phones send their location, from 1 to 60 seconds. Ten works well for most teams.
Step 3: Choose who auto-starts
Turn on Start Journey on Punch-In for all or selected departments.
Step 4: Staff go out
Employees start a journey, add checkpoints at each stop and tap End Trip when done.
Full steps with screenshots are in the Journey Tracker chapter of the manual.
Frequently asked questions
How does Staff Khata track field staff?
Employees start a journey in the Staff Khata app, by hand or automatically at punch-in. While the journey runs, the phone sends its location every 1 to 60 seconds (you choose), and you see everyone on a trip on one live map in the web app.
Does Staff Khata track employees after work hours?
No. Location is sent only while a journey is running. When the employee ends the trip, tracking stops. If someone forgets, you can end the journey from the web app, and trips left running may close on their own and show as Auto Ended.
Can I see where a salesperson stopped and what they spent?
Yes. At each stop the employee taps Add Checkpoint: the location is attached automatically, and they can add a note and photos of bills such as fuel receipts. Each journey shows a timeline of every drive and stop with how long it lasted.
Can I replay a field employee's route?
Yes. Open a journey and click View route to see the trip with numbered stops, then press play at 1×, 2×, 4× or 8× speed. 3D Mode and Satellite view give a closer look at the streets.
Does live tracking drain the phone battery?
Shorter location intervals use more battery and mobile data; ten seconds works well for most teams. If the app warns that battery optimisation is on, staff tap Fix and allow it, so the phone does not stop tracking in the background.
How much does field staff tracking cost?
Live field tracking is part of the Pro HRMS plan at ₹1 per employee per day, which also includes attendance, payroll and the HR tools. Every feature is unlocked for 15 days when you sign up.
Your field team is already on the road. See it.
Every feature unlocked for 15 days. Live tracking is part of Pro HRMS at ₹1 per employee per day.