- Step 1 of 4
Shifts, roster and overtime
Shift roster and overtime software
Create day and night shifts, plan rosters by week or month, set 2nd and 4th Saturday offs, and pay overtime by your own rules. Overtime comes straight from punches.
Every feature unlocked for 15 days. No credit card.
- Step 2 of 4
01 · Make the shift
Hours, grace time, weekly offs.
Create each shift with start and end times and grace minutes. A night shift that ends after midnight is simply marked "ends the next day". Add weekly offs like Sunday plus the 2nd and 4th Saturday.
- Step 3 of 4
02 · Fill the month
A month of rosters in one click.
Open the shift planner, pick people and a date range, and fill every working day while skipping weekly offs. Assign by employee or by department.
- Step 4 of 4
03 · Overtime by your rule
Extra hours, paid the way you decide.
Set overtime as a multiple of pay, a percent of pay or a fixed amount, counted only within your minimum and maximum hours, and it flows into payroll.
How Staff Khata does it
Night shifts
A shift that ends after midnight is marked "ends the next day" and counted correctly.
Flexible weekly offs
Full or half-day offs every week or on the 1st, 2nd, 3rd, 4th or last week of the month.
Roster and planner
Calendar, week and month views. Fill a range of working days for a whole department in one go.
Overtime rules
Pay as multiple, percent or fixed amount per hour, for all staff or some departments, with min and max hours.
Sandwich rule
Weekly offs and holidays between two leave days can be counted as leave.
OT summary report
Monthly overtime hours per employee, ready for payroll or export to Excel.
In short
Staff Khata handles day and night shifts (including shifts that end after midnight), weekly offs such as every Sunday plus the 2nd and 4th Saturday, and a sandwich rule for leave around offs. Assign shifts by employee or department from the shift roster, or fill weeks and months at once with the shift planner. Overtime rules pay extra hours as a multiple of pay (such as 1.5×), a percentage or a fixed amount, within a minimum and maximum band, and flow into payroll.
Multiple shifts and overtime are on the Growth plan.See plans
Set up in 4 steps
Step 1: Create shifts with start and end times, grace minutes and weekly offs.
Step 2: Assign shifts from the roster, or plan a whole month with the shift planner.
Step 3: Add overtime rules: who they apply to, how each hour is paid, and the minimum and maximum hours.
Step 4: Run payroll: overtime from the punches is added automatically.
Frequently asked questions
How is overtime calculated in Staff Khata?
Hours worked beyond the shift are recorded from the punches. Your overtime rule decides how they are paid: a multiple of hourly pay (for example 1.5×), a percentage, or a fixed amount per hour, counting only hours inside the minimum and maximum band you set.
Can I give 2nd and 4th Saturday off?
Yes. Add Saturday as a weekly off for the 2nd and 4th weeks of the month, alongside Sunday every week.
Does Staff Khata support rotational shifts?
Yes. Assign different shifts to employees or departments for any day, date range or set of dates, and plan weeks or months ahead with the shift planner.
Read the manual
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