Free Appointment Letter Builder

How to use the Appointment Letter Builder

Fill in these fields and the appointment letter builder works out the rest instantly, in your browser:

• Company Name
• Employee Name
• Position
• Date of Joining
• Monthly Gross Salary (₹)
• Work Location
• Probation Period (months)
• Notice Period (days)

Sample appointment letter format

XYZ Technologies Pvt Ltd

Date: 15 November 2026

To,
Kavya Reddy

Subject: Letter of Appointment

Dear Kavya Reddy,

We are pleased to appoint you as Business Analyst with XYZ Technologies Pvt Ltd on the following terms:

1. DATE OF JOINING: [DATE]
2. PLACE OF POSTING: Hyderabad
3. MONTHLY GROSS SALARY: ₹65,000 (Annual CTC: ₹7,80,000)
4. PROBATION: 6 months
5. NOTICE PERIOD: 90 days (post-confirmation)

You will be required to abide by the rules, regulations, and service conditions of the company as in force from time to time. This appointment is subject to:
   a) Satisfactory completion of background verification
   b) Submission of all required original documents
   c) Fitness as determined by the company

Please report to the HR department on your date of joining with all required documents.

Kindly sign and return the duplicate copy of this letter as your acceptance.

For XYZ Technologies Pvt Ltd

Authorized Signatory
___________________________

I accept the above terms:

Kavya Reddy
Date: ___________________