Free Employee Cost Calculator
Calculate total cost of an employee including all employer contributions.
Quick answer
Cost of an employee = gross salary + employer PF (12% of basic, often capped at ₹1,800 a month) + PF admin and EDLI charges + employer ESI (3.25% if gross is ₹21,000 or less) + statutory bonus (8.33% minimum) + gratuity provision (about 4.81% of basic). For a ₹20,000 gross salary, the real monthly cost is usually ₹23,000 to ₹24,000.
Last reviewed November 2026.
How to use the Employee Cost Calculator
Fill in these fields and the employee cost calculator works out the rest instantly, in your browser:
- Gross Monthly Salary (₹)
- Basic Salary (₹)
Worked example
With Gross Monthly Salary: 60000; Basic Salary: 30000:
| Gross Monthly Salary | ₹60,000 |
| Employer PF (12% of Basic) | ₹1,800 |
| EDLI Contribution | ₹75 |
| PF Admin Charges (0.5%) | ₹150 |
| ESI Not Applicable (Gross > ₹21K) | ₹0 |
| Bonus Provision (8.33%) | ₹2,499 |
| Total Monthly Employee Cost | ₹64,524 |
| Annual Employee Cost | ₹7,74,288 |
Frequently asked questions
What is included in CTC in India?
Gross salary plus employer PF, employer ESI where applicable, gratuity provision, bonus and any insurance or benefits the employer pays for.
Can Staff Khata do this calculation automatically every month?
Yes. Staff Khata takes attendance from Realtime biometric machines, a rotating QR code or selfie + GPS punches, then works out salary, PF, ESI, advances and payslip PDFs for each employee. Payroll is on the Growth plan at ₹0.50 per employee per day.
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