Free Employee Termination Letter Template

How to use the Employee Termination Letter Template

Fill in these fields and the employee termination letter template works out the rest instantly, in your browser:

• Company Name
• Employee Name
• Designation
• Reason for Termination (Misconduct / Poor Performance / Redundancy / Restructuring / Violation of Company Policy / Probation Failure)
• Last Working Date
• Notice Pay in Lieu (₹)
• Authorized By

Sample employee termination letter format

PRIVATE & CONFIDENTIAL

ABC Pvt Ltd

Date: 15 November 2026

To,
Rajan Verma
Executive

Subject: Termination of Employment

Dear Rajan Verma,

This letter is to inform you that your employment with ABC Pvt Ltd is hereby terminated with effect from [DATE], due to misconduct.

This decision has been taken after due consideration and following due process as prescribed under company policy and applicable law.

SETTLEMENT DETAILS:
- Last Working Day   : [DATE]
- Notice Pay in Lieu : ₹0
- Full & Final Settlement will be processed within 30 days.

Please return all company property (laptop, ID card, access cards, documents) before your last working day.

We remind you of your obligations under the confidentiality and non-disclosure clauses of your employment agreement.

For ABC Pvt Ltd

HR Manager

Acknowledgement:
Employee Signature: _________________ Date: _____________