Free Offer Letter Generator

How to use the Offer Letter Generator

Fill in these fields and the offer letter generator works out the rest instantly, in your browser:

• Company Name
• Company Address
• Candidate Name
• Candidate Address
• Position / Designation
• Department
• Date of Joining
• Annual CTC (₹)
• Probation Period (months)
• Notice Period (days)
• Reporting To
• HR Name & Designation

Sample offer letter format

ABC Pvt Ltd
123, MG Road, Bangalore - 560001

Date: 15 November 2026

To,
Priya Patel
Flat 4B, HSR Layout, Bangalore

Subject: Offer of Employment — Senior Software Engineer

Dear Priya Patel,

We are delighted to offer you the position of Senior Software Engineer in the Engineering department at ABC Pvt Ltd. We believe your skills and experience will be a valuable addition to our team.

TERMS AND CONDITIONS OF EMPLOYMENT:

1. POSITION & DEPARTMENT
   Designation : Senior Software Engineer
   Department  : Engineering
   Reporting To: Head of Engineering

2. DATE OF JOINING
   Your employment will commence on [DATE].

3. COMPENSATION
   Annual CTC  : ₹12,00,000
   (Detailed salary breakup will be shared separately.)

4. PROBATION PERIOD
   You will be on probation for 6 months from your date of joining.
   Your confirmation will be based on satisfactory performance.

5. NOTICE PERIOD
   During probation: 30 days.
   Post-confirmation: 90 days by either party.

6. CONDITIONS
   a) This offer is contingent upon satisfactory verification of all credentials.
   b) You shall comply with all Company policies in force from time to time.
   c) This offer shall lapse if not accepted within 7 days.

Please sign and return the duplicate copy of this letter as acceptance.

We look forward to welcoming you to ABC Pvt Ltd and wish you a successful career with us.

Yours sincerely,

Sunita Rao, HR Manager
ABC Pvt Ltd

___________________________
Accepted by: Priya Patel
Date: ___________________