Salary management app: attendance to payslip
Run monthly or weekly payroll from attendance with PF, ESI and professional tax, share payslip PDFs, and track salary advances and reimbursements.
Real app screen
How Staff Khata does it
Monthly and weekly payroll
Set your salary cycle dates, or run a weekly pay process for daily-wage and site teams.
PF, ESI and professional tax
Switch on PF and ESI with your contribution rates; add professional tax as a deduction.
Payslip PDFs
Staff view and download any month's payslip from the app or web. Weekly payslips can be emailed.
Salary advances
Record an advance with amount, reason and month so it is tracked against salary.
Reimbursements with bills
Staff send claims with a photo or PDF of the bill; you approve, settle and print a slip.
Export and settle
Settle selected salaries and export the month as Excel or PDF for your accountant.
In short
Staff Khata works out salary from attendance. Give each employee a salary structure (monthly or weekly cycle; fixed, variable or commission based) with basic, HRA and allowances, switch on PF and ESI, and add professional tax as a deduction. Bulk-generate payroll by department, correct any row, mark salaries as settled, and export the month to Excel or PDF. Employees download payslips in the app. Salary advances and reimbursements with bills are recorded against the month.
Payroll, payslips and reimbursements are on the Growth plan, ₹0.50 per employee per day.See plans
Set up in 4 steps
Step 1: Set the salary cycle and switch on PF and ESI under Payroll & Tax.
Step 2: Assign salary structures to employees under Salary Management.
Step 3: Click Bulk Generate for each department; attendance, overtime and advances are applied.
Step 4: Check, settle and share payslips.
Frequently asked questions
Can Staff Khata calculate salary from attendance automatically?
Yes. Payroll uses the month's attendance (present, half-day, absent, leave, holidays and overtime) with each employee's salary structure to work out net pay.
Does it support weekly salary?
Yes. Set an employee's payroll cycle to weekly and use Weekly Pay Process to generate, print or email weekly payslips for one employee or a whole department.
How are salary advances handled?
Record each advance with the employee, amount, reason and month under Add Advance. Employees can also send advance or expense claims from the app for you to approve.
How much does payroll cost?
Payroll is on the Growth plan at ₹0.50 per employee per day, about ₹15 a month per employee. The free Starter plan covers attendance only.
Read the manual
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Attendance to salary, in one app
Every feature unlocked for 15 days. Free forever for attendance up to 50 staff.