Comparison · checked 8 November 2026
Staff Khata vs factoHR
factoHR's free plan covers employee data, letters and payslips for up to 20 employees but not attendance; attendance and payroll start at ₹4,999 a month for 50 employees on its Core plan. Staff Khata gives attendance and payroll for 50 staff for about ₹750 a month (₹0.50 per employee per day). Choose factoHR for deeper compliance filing (24Q, Form 16) and a wider HRMS.
| Feature | Staff Khata | factoHR |
|---|---|---|
| Free plan | Free forever up to 50 staff: attendance from 1 Realtime biometric machine and daily reports (no payroll or mobile app) | Free forever up to 20 employees: employee data, letters and payslips (no attendance) |
| Paid pricing | Growth ₹0.50 per employee per day (about ₹15/month): payroll, mobile app, selfie + GPS, leave, shifts. Pro HRMS ₹1/day adds live field tracking | Core ₹4,999/month, Premium ₹5,999, Ultimate ₹6,999, each for 50 employees |
| Attendance methods | Selfie + GPS radius punch, QR code that rotates every 40 seconds, Realtime biometric machines | Integrates 200+ biometric devices; face recognition, selfie with location, geofence (Premium), kiosk |
| Biometric hardware | Works with Realtime biometric machines you buy from any Realtime dealer | Third-party devices, brands not named |
| Payroll and compliance | Growth plan and above: monthly and weekly payroll, PF, ESI, professional tax, advances, payslip PDFs | PF, ESI, PT, TDS / 24Q, LWF, Form 16, payslips on paid plans |
| Field staff tracking | Pro HRMS plan (₹1 per employee per day): live map, customer stops with notes and bills, trip replay, fake-GPS detection | Punch with location from Core; live tracking not stated |
| Owner alerts | Punch alerts and daily summaries on WhatsApp or SMS | Not listed |
| Languages | 55 languages, including Hindi, Marathi, Tamil, Bengali | Multilingual payslips; app language not verified |
| Platforms | Web, Android, iOS | Web, Android, iOS |
| Best for | Shops, factories and field teams of 10–500 staff who want attendance and payroll in their own language at a low per-employee price | MSMEs and larger companies that want a full HRMS with deep compliance |
Prices exclude GST and come from each vendor's pricing page on 8 November 2026; [3P] marks figures from a third-party listing. "Not listed" or "Not verified" means we could not find it on the vendor's site, not that the feature is missing. Spotted something out of date? Tell us and we will fix it.
Frequently asked questions
Is factoHR free?
factoHR has a free-forever plan for up to 20 employees with employee data, letter generation and payslip generation. It does not include attendance (vendor pricing page, checked 8 November 2026).
Which is cheaper for 50 staff with attendance and payroll?
Staff Khata Growth: about ₹750 a month (50 × ₹0.50 × 30 days). factoHR Core: ₹4,999 a month for up to 50 employees, billed quarterly.
Sources
- factoHR: https://www.factohr.com/pricing/ (opens in a new tab)
- Staff Khata: staffkhata.com/pricing