Comparison · checked 8 November 2026
Staff Khata vs greytHR
greytHR is a full HRMS for companies with an HR team: its Growth plan with attendance starts at ₹4,495 a month for 50 staff, and live GPS tracking is a ₹140 per user add-on. Staff Khata covers attendance, shifts, leave and payroll for about ₹750 a month for 50 staff (₹0.50 per employee per day), and its Pro HRMS plan adds live field tracking at ₹1 per employee per day. Choose greytHR if you need deep HR modules and face recognition kiosks.
| Feature | Staff Khata | greytHR |
|---|---|---|
| Free plan | Free forever up to 50 staff: attendance from 1 Realtime biometric machine and daily reports (no payroll or mobile app) | No free plan (7-day trial) |
| Paid pricing | Growth ₹0.50 per employee per day (about ₹15/month): payroll, mobile app, selfie + GPS, leave, shifts. Pro HRMS ₹1/day adds live field tracking | Growth ₹4,495/month for 50 staff, then ₹85 each; GPS tracking add-on ₹140/user/month |
| Attendance methods | Selfie + GPS radius punch, QR code that rotates every 40 seconds, Realtime biometric machines | Biometric devices, web, geofence, selfie, face recognition on mobile or kiosk |
| Biometric hardware | Works with Realtime biometric machines you buy from any Realtime dealer | Third-party devices |
| Payroll and compliance | Growth plan and above: monthly and weekly payroll, PF, ESI, professional tax, advances, payslip PDFs | Full payroll processing |
| Field staff tracking | Pro HRMS plan (₹1 per employee per day): live map, customer stops with notes and bills, trip replay, fake-GPS detection | Paid add-on |
| Owner alerts | Punch alerts and daily summaries on WhatsApp or SMS | Not listed |
| Languages | 55 languages, including Hindi, Marathi, Tamil, Bengali | Not verified |
| Platforms | Web, Android, iOS | Web, Android, iOS |
| Best for | Shops, factories and field teams of 10–500 staff who want attendance and payroll in their own language at a low per-employee price | Mid-size companies with an HR team that need a full HRMS |
Prices exclude GST and come from each vendor's pricing page on 8 November 2026; [3P] marks figures from a third-party listing. "Not listed" or "Not verified" means we could not find it on the vendor's site, not that the feature is missing. Spotted something out of date? Tell us and we will fix it.
Frequently asked questions
How much does greytHR cost?
Essential is ₹2,495 a month for 50 employees without the attendance module; Growth is ₹4,495 a month for 50, then ₹85 per extra employee. GPS live tracking is ₹140 per user per month (vendor pricing page, checked 8 November 2026).
Does greytHR have a free plan?
No. greytHR offers a 7-day trial. Staff Khata has a free-forever plan for biometric attendance up to 50 staff.
What does field tracking cost for 20 field staff?
On greytHR, the GPS add-on alone is 20 × ₹140 = ₹2,800 a month on top of the plan. Staff Khata Pro HRMS, which includes live tracking, trip replay and fake-GPS detection along with attendance and payroll, is 20 × ₹1 × 30 days = about ₹600 a month in total.
Sources
- greytHR: https://www.greythr.com/pricing/ (opens in a new tab)
- Staff Khata: staffkhata.com/pricing